Law firms are overwhelmed with documents. From word document to excel spreadsheets, law firms rely on documents to obtain their desired outcome for every client. Therefore, the documents must be accurately stored and secured. This is how legal document management software comes in handy. It is a management system that offers convenient document retrieval and access. Moreover, it protects confidential information by preventing unauthorized access.
Benefits of Legal Management Software
Access Complete Client Files Efficiently
Instead of the traditional printing of paper email, depositions and other case documents, document management software is used to capture, store and scan all files securely. This includes crucial electronic files to guarantee easy and quick file retrieval. All case files are stored in one system and retrieved through keyword search from any location. However, the files can only be accessed by people with the security details. This makes collaboration easier, saves you time and printing money.
Streamlined Version Control
Case files are stored in a time stamped order to craft the timeline associated with each case. Document management system software utilizes time and date authentication to store all files. All information is stored in a central location that can be accessed quickly. This ensures timely response to client and court requests. Every authorized personnel can update, add or edit files from any location. Thus, the files are always up-to-date.
Ensure Document Security
The elimination of practical file sharing means that the risk of losing documents or information getting into the wrong hands is non-existent. The software offers a central and electronic depository for all documents. Thus, you can retrieve a complete file audit trail anytime and anywhere. You monitor the stored information with complete protection and encryption. Additionally, document retention policies can be set to review folders, freeze or auto destroy documents when necessary. All these features are incorporated to guarantee security.
Abridge Court Filing
Since all documents are stored in a central location, cases can be filed with federal and accessible state court systems electronically. Most legal document management software systems assimilate effortlessly with case management software products that are used by courts. Thus, you disregard the need for physical data entry. Check LawMaster for more details.
Backing up files physically means making photocopies and storing them separately hence extra costs, space and time must be spent. Document management software systems eradicate the need for extra copies, space, time and money. Making digital copies is easy, fast and inexpensive. Thus, your crucial case files are backed up like any other digital data. They are also secure from perils like fire that destroy all documents including backup content.
With the current technological growth and mobile workforce, any document management software that saves time, money and applies stringent security policies is a must have. Law firms save money and time to work towards resolving complex cases with a reliable legal document management software. Therefore, even if your firm has been operating on paper documentation, the transition to a document management system would be smooth. There is little to learn and once you are conversant with the software, you enjoy the benefits captioned above and more.
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